Office & Administration Assistant - Zagreb

Job summary

As an Office and Administration Assistant, you'll play a key role in supporting our teams in Croatia across administration, HR, and office coordination.

Responsibilities

• Act as the main point of contact and support for the Country Director.
• Manage calendars, schedule meetings, and take minutes.
• Organize travel and accommodation for executives, guests, and employees.
• Prepare internal and external communication materials (emails, reports, presentations).
• Support onboarding, offboarding, and HR-related processes.
• Coordinate office supplies, maintenance, and vendor relationships.
• Organize employee events, celebrations, and team-building activities.
• Maintain accurate records and reporting for HR and office operations.
• Ensure smooth flow of information across departments and stakeholders.
• Assist with finance-related tasks such as invoice tracking and internal orders.
• Support planning and logistics for sales events and special guests.
• Collaborate with internal teams and external partners.
• Handle confidential matters with discretion and professionalism.
• Contribute to a positive, well-organized, and efficient office environment.

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